Description

• Independent project ownership
• Looking for an all rounded administrative candidate with events background

About Our Client

The company is a large organization within the financial services industry, known for its structured environment and focus on delivering high-quality services to its clients. It operates globally and has a significant presence in the region.

Job Description

• Manage all Hong Kong office administrative operations, ensuring efficient workflows, accuracy, and timely completion of tasks.
• Coordinate administrative activities across APAC liaising with international colleagues and external service providers.
• Lead and mentor secretarial staff, allocate duties, provide training, and monitor performance to ensure service standards.
• Develop, implement and improve office procedures, document management and workflows to enhance operational efficiency and compliance.
• Manage vendor relationships for IT, printing, translation and facilities, ensuring timely, cost-effective service delivery and contract oversight.
• Plan and allocate office space and resources, coordinating moves and ensuring adequate facilities for team operations.
• Approve and process travel, procurement and expense requisitions, maintaining accuracy and adherence to company policies.
• Organize client and internal events end-to-end, managing logistics, budgets, vendors and stakeholder communications and post-event evaluation.
• Handle confidential HR and sensitive administrative matters with discretion, sound judgement and escalation where necessary.
• Manage departmental IT and business information services, coordinate support requests and ensure reliable systems for productivity.

The Successful Applicant

• Managed and developed administrative teams, allocating duties, training, mentoring, and performance monitoring.
• Led complex office projects independently, applying judgement to resolve technical and procedural issues.
• Organises workload, prioritises tasks, coordinates projects, meets deadlines with minimal supervision.
• Uses initiative within policies, makes decisions based on facts and circumstances.
• Communicates effectively with colleagues and external parties; strong presentation and written skills.
• Handles confidential matters discreetly, demonstrates excellent planning, organisation and attention to detail.

What's on Offer

• Gain cross-regional exposure within APAC region
• Lead high-visibility projects end-to-end, delivering measurable operational improvements and process efficiencies.
• Opportunity to manage and develop administrative team, building leadership and people-management skills.
• Frequent interaction with senior executives, enhancing stakeholder management, presentation and communication skills.
• Fast-paced, entrepreneurial environment offering broad HR and operational exposure for accelerated career progression.